Introducing TotalAgility’s Powerful Document Library

In today's digital age, an astounding 2.5 quintillion bytes of data is created every single day. Organizations need to efficiently extract valuable information from this data to stay ahead of the curve.

However, manually extracting data from documents, even straightforward document types like IDs and tax forms, remains a major hurdle. It is not only time-consuming but also prone to data inaccuracies, which can lead to costly errors and inefficient workflows.

Compounding this issue, building and maintaining effective extraction models adds another layer of difficulty — it demands substantial time and resources, delaying deployment and time to value. As organizations strive for agility and responsiveness, these challenges can become major roadblocks to implementation and success.

To tackle these pressing challenges, TotalAgility offers a powerful solution. Its new and improved Document Library uses AI-enhanced capabilities to automate data extraction without coding or configuration. TotalAgility’s Document Library accelerates digital transformation strategies to deliver immediate ROI — empowering organizations to harness the full potential of their data to make fast, data-driven decisions.

Read on to discover how the Document Library empowers your organization with true document intelligence, driving deeper data insights and better business outcomes.

TotalAgility Document Library's Enhanced AI Capabilities

The Document Library is now available as a powerful add-on to TotalAgility. It includes over 3,000 ready-to-use extraction models for the most common document types across a wide variety of industries and use case cases. Organizations can select from TotalAgility’s built-in document types or tap into an extensive set of specialized models from partners like Base64.

Additionally, each model is fully customizable to meet your organization's specific needs. With TotalAgility, you can trust that enterprise-grade security and compliance are at the forefront, ensuring the protection of your sensitive business data.

Document Library’s Key Benefits

Immediate Availability for Faster Time to Value

First, you can instantly access over 3,000 ready-to-use extraction models. This means you can skip the tedious task of creating your own models from scratch. With these purpose-built models designed for the most common document types, you can deploy them quickly, significantly reducing implementation time and accelerating your organization's time to value.

Enhanced Operational Efficiency and ROI

Next, think about how much more efficient your team can be. By redirecting internal resources to focus on strategic business initiatives instead of repetitive document configuration tasks, you’ll boost organizational efficiency and employee satisfaction. The Document Library also enables you to economically process documents that were once too low-volume to justify custom-built extraction models. This leads to faster project setups and immediate returns on investment.

Reduced Maintenance and Support Costs

Another great advantage is the reduction in maintenance and support costs. You can minimize upfront professional services expenses and ongoing support efforts. The globally applicable models are continuously updated and enhanced, so your internal teams won’t be burdened with constant maintenance. This frees them up to focus on business growth.

Superior Straight-Through Processing

Finally, the advanced extraction models are purposely designed for specific document types, which significantly increases straight-through processing (STP) rates. This means more efficient and automated document processing. You can leverage the intelligently extracted data to fuel AI development and gain deeper insights from your document-centric workflows, empowering faster, data-driven decision-making.

Industry-Specific Document Library Use Cases

The Document Library's robust out-of-the-box extraction models support virtually any industry across 190+ countries. Let’s explore some industry-specific use cases that showcase how it can simplify workflows for various business types.

Banking and Financial Services

Financial institutions often face significant bottlenecks when manually verifying customer information and financial documents. This can lead to lengthy onboarding processes, higher operational costs, and increased risk of error. The Document Library helps by providing ready-to-use extraction models designed specifically for this industry. By managing verification, payment processing, and bank statements, the Document Library streamlines critical Know Your Customer (KYC) checks. You can easily handle identity verification documents like IDs, driver's licenses, and passports, verify income and assets through bank statements and tax forms, and confirm transactions with cards, checks and invoices.

Insurance

Insurance providers often struggle with the manual processing of complex policy documents, which can slow down turnaround times and increase administrative burdens. The Document Library offers an extensive range of models designed to streamline policy management, claims processing, and invoicing while ensuring strict data compliance. These advanced extraction models include over 800 ACORD forms along with various claims and benefits records, insurance cards, and policy documents.

Healthcare

In the healthcare industry, accurate medical records and timely decisions are critical for patient safety. The enhanced Document Library significantly improves medical recordkeeping and compliance through vital pre-trained extraction models for health insurance and medical records, ensuring that vital information is processed quickly, accurately, and securely.

Transportation and Logistics

In today's fast-paced logistics environment, manually processing shipping and transport documents can lead to costly delays and dissatisfied customers. The Document Library addresses these challenges with its extensive selection of documents designed to facilitate fast and reliable supply chains. This includes customs and export records, shipping documents such as bills of lading, and vehicle registration details.

Government and Identity

Government agencies - including immigration offices, social services, security firms, HR departments, and law enforcement—often require rapid and reliable identity verification. Documents like passports, licenses, and national IDs are essential for establishing identity and ensuring compliance. The Document Library's extensive extraction models can manage these identity documents and official government records, including birth certificates, tax identification, resident and work permits, and more. By streamlining the processing of these documents, the Document Library enhances efficiency and helps organizations maintain security and accuracy in their identity verification processes. This automation is also crucial for any organization needing to quickly and reliably verify identities.

Legal and Compliance

In the legal and compliance field, law firms and corporate legal departments need to ensure data accuracy to maintain client trust. The Document Library's extraction models help these firms move away from manual checks, enhancing accuracy in workflows involving legal documents like powers of attorney, corporate records, and tax certificates.

Using a model is simple: just select the document type you want to use, and the corresponding fields will automatically populate your workflow. For a comprehensive list of supported document types, fields, and variants, visit the Document Library Help site.

Realize Faster Time to Value with TotalAgility Document Library Add-on

Combining TotalAgility’s Document Library with the expertise of partners like Base64 represents a significant leap forward in rapid, cost-effective document processing. With thousands of ready-to-use models and continuous updates, you can leverage the simplicity of this integrated solution to rapidly address your document extraction needs.

To learn more about TotalAgility and how its AI-enhanced features can help your organization transform data into a strategic asset, request a free demo from us today.