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How to Convert Microsoft Excel to PDF

Spreadsheet programs have been a mainstay of business software since computers first became widely available. Today, they continue to play an important role in calculating and manipulating complex data while outputting that data into displayable forms that communicate essential information. However, large spreadsheets can be unwieldy, and you may only need to share one particular table, chart, or series of entries.

There are many occasions when you may need to make reports using data contained in Excel sheets. Crafting documents that include this information, such as a PDF that you will distribute to your stakeholders, can be tedious if you manually copy the information. Building tables from scratch inside new PDFs can be a challenge, too.

Kofax Power PDF makes quick work of this task by simplifying the conversion process to just a few steps. In seconds, you can import tables, charts, and any other Excel content into a PDF that you can use for other purposes. Here's how to do it.

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5 Quick Steps to Convert Excel Files to PDF

Converting from Excel to PDF doesn't mean that you need to search out a potentially untrustworthy online service and upload files to unknown web servers. With Power PDF, you only need to follow these five steps to convert from Excel to PDF:

  1. Select the spreadsheet that you would like to convert into a PDF and open it with Microsoft Excel.
  2. Select the "File" menu.
  3. Open the printer menu by clicking "Print".
  4. Locate the printer dropdown box and be sure that you have set "Power PDF" as the current printer. Click the "Print" button.
  5. A file save dialog opens. Type a name for your new PDF file and then press "Save." Excel "prints" the file to the PDF format. You can now open the new file.

For Windows users, there is also a secondary, faster way to convert documents that is useful when you need to open and convert multiple documents at once. After opening Excel, locate the "Kofax PDF" option bar at the top of the program. Click on "Create PDF" within this ribbon. You will receive a file save prompt again; enter a new filename, press Save, and watch as Power PDF immediately converts to PDF.

Transform Your Document Workflows Today

Power PDF offers not only quick conversions from Excel to PDF but also support for a wide variety of other formats, including image files. You can use the same software to convert back to your original formats, too. It's far more than a document converter—in fact, Power PDF also offers:

  • A full suite of creation capabilities, so you can construct PDFs from the first page to the last.
  • Built-in security features, including password protection, 256-AES encryption, digital certificate support, and online signature capabilities through DocuSign and Kofax SignDoc.
  • Real-time local network collaboration to foster better work among employees.

With so many features in such an accessible package, Power PDF is the perfect addition to your stable of software tools. Take a free 15-day trial today and explore how Power PDF can fit into the way that your business works.

We know PDFs can be critical to your individual or business needs.

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