Accessibility isn’t just a legal requirement—it’s a commitment to inclusivity. In 2025, PDFs remain the global standard for digital documents, but unless they’re properly tagged and formatted, millions of people with disabilities may be left out. This guide shows you how to make your PDFs accessible and compliant with ADA, Section 508, and global standards, using Tungsten Power PDF and best practices for real-world impact.
Why PDF Accessibility Matters
- Legal Requirements: ADA (U.S.), Section 508 (federal agencies), EN 301 549 (EU), and more.
- Inclusive Communication: Ensure everyone—including those using screen readers or assistive tech—can access your information.
- Reputation & Reach: Accessible content broadens your audience and demonstrates corporate responsibility.
Poorly formatted PDFs can be impossible to navigate for people with visual, cognitive, or motor disabilities.
Key Elements of an Accessible PDF
- Tags: Structure headings, paragraphs, lists, and tables for screen readers.
- Alt Text: Describe images, charts, and infographics for users who can’t see them.
- Logical Reading Order: Ensure content flows in the correct sequence.
- Bookmarks & Navigation: Add bookmarks for easy movement through large documents.
- Language Settings: Specify the primary language for proper pronunciation and translation.
- Contrast & Fonts: Use high-contrast colors and readable fonts for low-vision users.
How to Create an Accessible PDF with Power PDF
- Open your document in Power PDF.
- Use the Accessibility Checker to scan for common issues.
- Tag headings, lists, and tables—Power PDF can auto-tag or let you tag manually for precision.
- Add alt text to each image, chart, or infographic.
- Set the document language in properties.
- Ensure bookmarks and logical order are set for easy navigation.
- Re-run the checker and fix any flagged issues before sharing or publishing.
Tip: Use Power PDF’s templates and batch tools to create accessible documents at scale—perfect for universities, governments, and enterprises.
Best Practices & Common Pitfalls
- Don’t rely on visual cues alone—use text labels for buttons and links.
- Keep tables simple and properly tagged.
- Test your PDF with a screen reader (e.g., NVDA, JAWS, VoiceOver).
- Provide descriptive titles and metadata.
FAQs About Accessible PDFs
Is PDF accessibility required by law?
Yes — ADA, Section 508, and other global laws require digital content to be accessible.
Can Power PDF check my document for accessibility?
Absolutely — Power PDF includes an accessibility checker and auto-tagging features.
Do I need special training to make PDFs accessible?
No — Power PDF’s guided tools and built-in tips make compliance easy, even for beginners.
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