Security Print Solutions: Protect Your Business from Fraud
Understanding print management is essential to enabling your business to work like tomorrow. See how intelligent automation software has transformed this tricky process.
Introduction
How safe and secure are the printing processes in your organization right now? This easily-overlooked process can be a potential source for leaks of sensitive information and even a gateway for fraud. Modern security print solutions deliver better performance while closing security loopholes for good.
The Risks Related to Printing Businesses Face
Abandoned Documents Offer Opportunities
Nearly a quarter of documents sent to printers stay in the tray, never to be picked up by the person who sent the print job. With a stack of papers sitting in a printer tray, it’s all too easy for someone to stumble upon privileged or sensitive information that they don’t have the authorization to view.
Unauthorized Printing Can Lead to Leaks
The way sensitive documents get to the printer can also be a source of security problems. Without printer security software that understands who has permission to print which documents, there could be many situations where information “leaks” to the wrong employees who may not have the appropriate training or clearance.
No Audit Trail Means No Accountability
In offices where everyone sends print jobs directly to devices and there is no centralized print management or server, there’s no easy way to know who ordered which jobs. If you discover privileged papers left abandoned in a printer without security print solutions, it’s crucial to follow the trail back to its origin.
Sensitive Data Sits in the Open Too Long
Even when an employee heads to a device to pick up their print job right away, that could still mean several minutes where that restricted paperwork remains out in the open for any passers-by to pick up and review.
Weak Printer Security Offers a Way Inside
While the focus of fraud prevention usually lies inward, insecure and poorly administered printers can provide a potential way in for bad actors who may look to compromise business information in this manner.
Modern Solutions for Safer Printing
Centralized Print Management Streamlines Oversight
Preventing fraud starts by establishing clear boundaries and gaining the big-picture view necessary to successfully administer large-scale organizations. A centralized system provides vital stakeholders in the business with the data they need to create fraud-proof frameworks.
Print-to-Me Offers Quick Authentication
End worries about documents left to languish while unauthorized employees help themselves to information intended for others. With print-to-me, secure print jobs wait on the server until users authenticate themselves at the device. From the print tray to the user’s hand, it’s a far more secure process.
Multiple Options for Authentication
Choose the solution that makes the most sense for your business—PIN, RFID ID badges and other options make it easy for users to seamlessly interact with software to pull a secure print job from its place in the cloud or on-prem server.
Keep MFDs Secure Across Even Large Businesses
Configuring security setups for every device would be time-consuming and tedious. Centralized solutions let you safely administer the entire system at once while enjoying in-depth monitoring of system performance and usage.
Restrict Printing Based on Device or Content
Designate certain printers in highly public areas as off-limits for sensitive documents or use content-aware software to ensure the system won’t release jobs to users who do not have the appropriate credentials.
Track Print Jobs With an Audit Trail
Who printed a dozen copies of the latest private report on business performance? With detailed logging of every print action and its associated user, businesses can quickly identify problematic events and respond accordingly.
The Major Benefits of a Secure Print Architecture
Eliminate the Potential for Costly Regulatory Noncompliance
Healthcare, insurance, legal—there are many industries where privacy laws protect the public from unwarranted disclosures by the businesses with which they interact. Print with secure technologies to keep your business within the boundaries with cost-effective solutions.
Fight Back Against Fraud From Documents
Using print-to-me, two-factor authentication and other technologies, cut down on the flow of documents to improper parties and eliminate the chance for crimes of opportunity.
Reduce Wasted Resources & Improve Print Efficiency
Letting users release print jobs upon arrival at a machine means less wasted paper and ink and fewer bottlenecks around devices, translating to a robust ROI and reduced overhead.
Achieving Better Oversight of Business Processes
