Having all the tools you need to edit and manage your PDFs and metadata is essential. Kofax Power PDF is a remarkable PDF editor that provides complete access to your documents and metadata. Changing your files, setting up custom security, and editing metadata helps you protect your private information while sharing documents freely.
What is Metadata?
Metadata provides information about a digital file. Essentially, it is data about data. It doesn’t show the file’s content but indicates structured information about the document. This data includes information that makes data management more effortless. You can also use metadata to tag certain files with specific terms to help group them with other associated documents.
Metadata allows you to describe, manage, and structure data logically. For an image, the metadata may include the resolution, camera type, and time of creation. PDF metadata usually provides essential information that can help you track the document from its origin to its current state.
Information Categories Found in Metadata
- Author name
- The location where the document was created
- Date of document creation
- When the file was last edited/accessed and by whom
- Copyright information
- File size
- The location of the file on your computer
The Role of Metadata in Digital Documents
Metadata is in a file’s document properties, and the purpose of the information is to make tracking and working with documents more accessible. When working with large volumes of information, you must often search your entire server to find specific documents. One way that metadata comes in handy is by making your data easily searchable.
Consistently using the metadata means you can search by author, topic, or any custom fields you set up. Including metadata in your workflow and ensuring that everyone on the team knows how to set up and manage it for information and security purposes minimizes the risk of data mismanagement and leaks.
It can be necessary to edit or even remove the metadata from a file to ensure the security of a business and keep specific information classified. Being vigilant about data security keeps private data from accidentally landing on someone else’s system.
How to Edit Document Metadata Using Power PDF
With Power PDF, editing and removing PDF metadata is a simple three-step process. It’s essential to consider which information your business needs to manage digital files properly. You can add custom fields to make the metadata relevant to your industry, so think about which terms you search most often.
- Open your file in Power PDF, click File, then select the Info tab
- Under Properties, choose Advanced Properties to open the metadata customization box
- Here, you can add custom metadata fields, edit existing data or remove any private information
If you want to delete all the metadata so your document is secure for sharing, select the Security tab, click Remove Elements and choose Metadata. Your file will then be ready for the next security step we recommend, which is adding a password.
Metadata Management with Power PDF
Power PDF is a versatile PDF editor with endless features to help you edit, manage and secure your documents. With one easy payment, you will have lifetime access to all the incredible PDF tools you need to run your business.